McLaren St. Luke's
McLaren St. Luke’s – Health Care Professionals Orientation

Agency/Allied Health Professionals

As an Agency/Allied Health professional, you are an important part of the McLaren St. Luke’s team. Below you will find the steps needed to begin your experience.

1. Complete and submit the following to your facility/institution:
• Signed job description
• Required health documents
• Valid American Heart Association (AHA) or American Red Cross (ARC) certification cards, as required for department/position
• Proof of completed COVID-19 Vaccine
• Proof of flu shot (seasonal-Oct through Mar or as specified by the CDC)
• Negative 10-Panel Drug Screening (completed no more than thirty (30) days prior to first day)
• Background Check, completed within last 3 months (initial onboarding only)
• Confirmation of viewing McLaren St. Luke’s Clinical and Non-Clinical Orientation Module, link below, which covers our safety/infection control & prevention/HIPAA/Confidentiality/OSHA Blood Borne Pathogen Training/Code of Ethics/Standards of Conduct and relevant policies and procedures.
• IT Access Form, link below (if computer access is required)
2. View the Cerner Orientation Videos for RNs (if EMR access is required), link below.
3. Email a picture, similar to a passport picture, to the appropriate contact listed below for your ID badge a minimum of seven (7) days prior to your first clinical day. If you are unable to email a picture, you may stop in the McLaren St. Luke’s Human Resources department to have your picture taken. Your ID badge can be picked up on your first day at McLaren St. Luke’s.

Program Coordinator/Liaison Duties

1. The information below needs to be submitted to McLaren St. Luke’s Human Resources seven to fourteen (7-14) days prior to the start of the Agency/Allied Health professionals first day at McLaren St. Luke’s:
• Verification of Required Documentation Statement, which includes dates for the following:
• Signed job description
• Required health documents
• Valid American Heart Association (AHA) or American Red Cross (ARC) certification cards, as required for department/position
• Proof of completed COVID-19 Vaccine
• Proof of flu shot (seasonal-Oct through Mar or as specified by CDC)
• 10 Panel Drug Screening (completed no more than thirty (30) days prior to first day)
• Background Check, completed within last 3 months (initial onboarding only)
• Confirmation of viewing McLaren St. Luke’s Clinical and Non-Clinical Orientation Module, link below
• IT Access Form, link below (if applicable)
2. Send the information listed above to the appropriate contact listed below:
• Physician Areas - Medical Staff Services Phone: 419-897-8349 Fax: 419-891-8084
• Human Resources, Phone: 419-893-5936, Fax: 419-891-8079

Note: all required material must be received by Human Resources before the professional can start their first day.

Agency/Allied Health Required Material:

Verification of Required Documentation Statement
Clinical and Non-Clinical Orientation Module
IT Access Form
Cerner Orientation Videos
Campus Parking Map

Clinical Instructor/Coordinator

Welcome to McLaren St. Luke’s. As a Clinical Instructor/Coordinator, you are an important part of the students’ educational experience. You will find the steps needed to support you in your instructional role at McLaren St. Luke’s, listed below.

Clinical Instructor Orientation (New and Annual)

1. Instructor Orientation to the hospital must be completed prior to the instructor's first clinical and then annually. For dates, contact the Clinical Student Coordinator/Nursing Educator at McLaren St. Luke’s or your college/institution Clinical Coordinator.
2. Submit the documents below to your college/institution seven to fourteen (7-14) days prior to your orientation:
• Required health documents
• Proof of flu shot (seasonal-Oct through Mar or as specified by the CDC)
• Proof of completed COVID-19 Vaccine
• Proof of current Health Insurance
• Certification of completion of background check
• Valid American Heart Association (AHA) or American Red Cross (ARC) CPR card (if applicable)
• Confirmation of viewing McLaren St. Luke’s Clinical and Non-Clinical Orientation Module, link below.
• IT Access Form, link below (if computer/EMR access is required)
• Print and complete the MedSelect User Form (link below) if access to the medication dispensing system is needed.
3. New Instructors: Email a picture, similar to a passport picture, to the appropriate contact listed below for your ID badge a minimum of seven (7) days prior to your orientation. If you are unable to email a picture, you may stop in the McLaren St. Luke’s Human Resources department to have your picture taken. Your ID badge can be picked up on your orientation day.
4. Contact your college/institution's Clinical Coordinator regarding the current mask and shield protocol.

School/Facility Requirements

Each school/facility must complete the School/Facility COVID Attestation Letter and the McLaren COVID School Employee Vaccination Roster annually. Once complete, turn in to the appropriate contact listed below. There is a link to the forms below.

Instructor and College/Institution Clinical Coordinator Duties for Students

1. The information below needs to be submitted seven to fourteen (7-14) days prior to the start of the students' clinical at McLaren St. Luke’s:
• Verification of Required Documentation Statement (link below), which includes dates for the following:
• Required health vaccines/titers/tests
• Date of flu shot (seasonal-Oct through Mar or as specified by the CDC)
• Date of completed COVID-19 Vaccine
• Name of current Health Insurance
• Date of completion of criminal background check
• Valid American Heart Association (AHA) or American Red Cross (ARC) CPR card (if applicable)
• Date of confirmation of viewing McLaren St. Luke’s Clinical and Non-Clinical Orientation Module, link below, which covers McLaren St. Luke’s safety/infection control & prevention/HIPAA/Confidentiality/OSHA Blood Borne Pathogen Training/Code of Ethics/Standards of Conduct and relevant policies and procedures
• IT Access Form (if applicable)
• McLaren Student Agreement, link below
• Proof of Negative 9 or 10 Panel Drug Screening completed at admission to program, if not a program requirement, complete no more than sixty (60) days prior to first day at MSL
2. Send the information listed above to the appropriate contact listed below:
• Contact Information:
• Nursing Areas - Patient Care Services Email: studentintake@stlukeshospital.com, Phone: 419-893-5938, Fax: 419-891-8034
• Physician Areas - Medical Staff Services Phone: 419-897-8349, Fax: 419-891-8084
• Pharmacy - Email: jennifer.grabarczyk@stlukeshospital.com or Fax: 419-891-8006
• Non-Patient Care Areas (i.e.: IT, Finance, HR, etc.) - Human Resources Phone: 419-893-5936, Fax: 419-891-8079
• Other Clinical Areas (i.e.: Lab, Radiology, Rehab, Respiratory, etc.)- Call main hospital phone number, 419-893-5911, and ask for the appropriate department.

Note: In order to prevent the students first day being delayed, please be sure all completed paperwork is submitted to McLaren St. Luke’s no later than seven (7) days prior to the student’s first day at McLaren St. Luke’s.

Questions or concerns with the Instructor/Student process, please contact the appropriate area listed above.

Instructor Required Material

Verification of Required Documentation Statement
IT Access Form
MedSelect User Form
School/Facility COVID Attestation Letter
McLaren COVID School Employee Vaccination Roster
Orientation - Post Conference Room Request (pdf)
Clinical and Non-Clinical Orientation Module
Cerner Orientation Videos
Campus Parking Map

Clinical and Non-Clinical Student Information

We are delighted you have chosen McLaren St. Luke’s to be a part of your educational experience. Below you will find the steps needed to continue your student journey.

1. Submit the following information to your facility/institution:
• Required health documents
• Proof of flu shot (seasonal-Oct through Mar or as specified by the CDC)
• Proof of completed COVID-19 Vaccine
• Proof of Health Insurance
• Valid American Heart Association (AHA) or American Red Cross (ARC) CPR card (if applicable)
• Confirmation of viewing McLaren St. Luke’s Clinical and Non-Clinical Orientation Module, link below.
• McLaren Student Agreement, link below
• IT Access Form, link below (if computer/EMR access is required)
2. Your facility/institution will have you complete the following:
• 9 or 10 Panel Drug Screening completed at admission to program, if not a program requirement, complete no more than sixty (60) days prior to first day at MSL
• Criminal background check
3. Email a picture, similar to a passport picture, to the appropriate contact listed below for your ID badge a minimum of seven (7) days prior to your first clinical day. If you are unable to email a picture, you may stop in the McLaren St. Luke’s Human Resources department to have your picture taken. Your ID badge can be picked up on your first day at McLaren St. Luke’s. (Not applicable for EMS students).

For questions or concerns, please contact the appropriate area below.

• Nursing Areas - Patient Care Services Email: studentintake@stlukeshospital.com, Phone: 419-893-5938, Fax: 419-891-8034
• Physician Areas - Medical Staff Services Phone: 419-897-8349, Fax: 419-891-8084
• Pharmacy: Email: Jennifer.grabarczyk@stlukeshospital.com or Fax: 419-891-8006
• Non-Patient Care Areas (i.e.: IT, Finance, HR, etc.) - Human Resources Phone: 419-893-5936, Fax: 419-891-8079
• Other Clinical Areas (i.e.: Lab, Radiology, Rehab, Respiratory, etc.) - Call main hospital phone number, 419-893-5911, and ask for the appropriate department.

Note: To prevent the students first day being delayed, please be sure all completed paperwork is submitted to McLaren St. Luke’s no later than seven (7) days prior to the student’s first day at McLaren St. Luke’s.

Student Required Material

Clinical and Non-Clinical Orientation Module
IT Access Form
Student Parking Map
McLaren Student Agreement

Observation/Shadowing Orientation Requests

Students who wish to observe/shadow a healthcare professional should follow the steps listed below. Observation/shadowing experiences must be less than 40 hours total.

1. Complete the Observation/Shadowing Request form and obtain required signatures from the department/physician that you will be observing.
2. After receiving required signatures, review the Clinical and Non-Clinical Orientation Module on the McLaren St. Luke’s website.
3. Print and sign the Observation/Shadowing Attestation form.
   Note: If under age 18, a parent/guardian must sign the Request form and Attestation form in the designated areas.
4. After completing Steps 1 – 3, return the Observation/Shadowing Request form and the Observation/Shadowing Attestation form to the correct contacts listed on the Request form.

All paperwork must be submitted a minimum of seven (7) business days prior to the start date of the experience. Late requests will not be accepted.

An Observer ID badge will be issued on the day of your observation/shadowing experience. The badge will be issued only after the above-mentioned forms are complete and received by your observing department – within the seven business days allotted. Contact your observing department for directions on where to pick up your badge.

Observation/Shadowing Required Materials

Observation-Shadowing Request Form
Clinical and Non-Clinical Orientation Module
Observation-Shadowing Attestation Form