McLaren St. Luke's
McLaren St. Luke’s – Healthcare Professionals Orientation

Agency/Allied Health Professionals

As an Agency/Allied Health professional, you are an important part of McLaren St. Luke’s. You will find the steps needed, to continue your experience, listed below.

1. Complete and submit the forms listed below to your institution (at least three weeks prior to your orientation day):
• Required health documents
• Valid CPR card (AHA or ARC only)
• Proof of flu shot (seasonal)
• Read and sign IT Access form
2. Review the Clinical and Non-ClinicalOrientation Module.
3. Print and sign the Clinical & Non-Clinical Attestation form. Return to the Human Resources department.
4. Stop in the Human Resources department to have your picture taken for your badge, so it can be picked up on your first day at McLaren St. Luke’s. This can be done up to two (2) weeks prior to your start date, or a minimum of seven (7) days before your start date.

Program Coordinatorr/Liaison Duties

1. Verify that Agency/Allied Health Professionals have completed and submitted the following to your institution’s Program Coordinator/Liaison
   1. Signed job description
   2. Health requirements form
   3. Recent 10-panel drug screen
   4. BCI background check
   5. Valid professional license (if required by job description)
   6. Valid CPR card (AHA or ARC only)
   7. Proof of flu shot (seasonal)
   8. Read and Sign IT Access form
2. Verify that the Program Coordinator/Liaison has sent the Health Requirements and IT Access forms, and all items (a-h) listed above, at least two weeks prior to the professionals’ first day at McLaren St. Luke’s. These forms are to be sent together – at the same time – not separately.
3. Verify that the Agency/Allied Health professionals have reviewed the Clinical and Non-Clinical Orientation Module and have read, completed and signed the Clinical and Non-Clinical Attestation form and submitted it to Human Resources.

Note all paperwork must be completed and received by Human Resources, before the professional can start their first clinical day.

Agency/Allied Health Required Materials:

Health Requirements Form (pdf)

Clinical and Non-Clinial Orientation Module (pdf)

Attestation Form – Clinical & Non-Clinical (pdf)

IT Access Form

Agency/Allied Parking Map (pdf)

Clinical Instructors

Welcome to McLaren St. Luke’s. As a Clinical Instructor, you are an important part of McLaren St. Luke’s educational experience. You will find the steps needed to support you in your instructional role listed below.

New Nursing Instructor

1. Set up orientation with the Clinical Coordinators at McLaren St. Luke’s. Contact your college or university for training dates.
2. Complete and submit the documents below to your college/institution (at least three weeks prior to your orientation day):
   • Required health documents
   • Valid CPR card (AHA or ARC only)
   • Proof of flu shot (seasonal)
   • Read and sign IT Access Form
3. Review the Clinical and Non-Clinical Orientation Module.
4. Print and sign Clinical & Non-Clinical Attestation Form.
5. Print and complete MedSelect User Form to receive access to medication administration.
6. Once Steps 1 – 5 are complete, return the Clinical & Non-Clinical Attestation Form and MedSelect User Form, when you attend the new instructor orientation.
7. During your instructor orientation, you will visit the Human Resources department to have your picture taken for your badge so it can be picked up on your first clinical day. This can be done up to two (2) weeks prior to your start date, or a minimum of seven (7) days before your start date.
8. Contact your school/institution's Clinical Coordinator regarding the current masking and shield protocol.

Returning Nursing Instructor

1. Complete and submit the following documents to your college/institution (at least three weeks prior to your First clinical day):
   • Required health documents
   • Valid CPR card (AHA or ARC only)
   • Proof of flu shot (seasonal)
   • Read and sign IT Access Form
2. Review the Clinical and Non-Clinical Orientation Module (annually)
3. Print and sign Clinical & Non-Clinical Attestation Form (annually)
4. Once Steps 1 - 3 are complete, return the Clinical & Non-Clinical Attestation Form to the McLaren St. Luke's Clinical Coordinator, on or before your first day of clinical.
   Email to: studentintake@stlukeshospital.com
5. Contact your school/institution's Clinical Coordinator regarding the current masking and shield protocol.

Glucose Meter Training (Nursing Only)

Prior to using the glucose meters at McLaren St. Luke’s, you will need to complete the educational Glucose Meter Training Module and take the written test, passing with a ≥ 80% score.

During your unit orientation, run both high and low controls using your McLaren St. Luke’s ID badge and dock the meter to complete your activation in the system. For students, use the Student Training Glucose Log. You must write a Yes or No, on each student line, noting whether controls were ran. A single line down the column will not be acceptable.

For the students, use the Student Training Glucose Log. You must write a Yes or No on each student line, noting whether controls were run. A single line down the column will not be acceptable.
Student ID Number = McLaren St. Luke’s Badge (85. . .)

For all Other Clinical Students (pharmacy, radiology, etc.), please contact your department-specific coordinator with any questions or concerns.

Additional Instructor and College/Institution Clinical Coordinator Duties for Students

1. Verify that students have completed and submitted the following to the school/institution clinical coordinator:
   • Required health documents
   • Valid CPR card (AHA or ARC only)
   • Proof of flu shot (seasonal)
   • Read and signed IT Access Form (not applicable to EMS)
2. Verify that the college has sent the Health Requirements and IT Access forms at least two weeks prior to the start of your clinical orientation. These forms must be sent together (PDF format preferred) – at the same time – not separately or by the student's Nursing Coordinator. Email to: studentintake@stlukeshospital.com. Other Clinical Coordinators, send to your department-specific contact.
3. Verify that the students have reviewed the Clinical and Non-Clinical Orientation Module. Have the clinical group read, complete and sign the Clinical & Non-Clinical Attestation form. Nursing Instructors/Coordinators, submit signed forms to the McLaren St. Luke’s Clinical Coordinator at the end of the clinical orientation day. Other Clinical Coordinators, give to your department-specific contact. Please do not have students email or send the form individually.
4. Complete the Student Glucose Training with your students and fill in the Glucose Log. Turn the log and graded student tests in, to the McLaren St. Luke’s Clinical Coordinators, at the end of the clinical orientation day.

Note: If all student forms have not been received by the McLaren Clinical Coordinator by the above stated times, the student will not be able to start their clinical experience at the hospital.

Questions or concerns with the Nursing Instructor/Student process can be emailed to: studentintake@stlukeshospital.com. Please note: this email is for nursing students only.)

For all Other Clinical Students (pharmacy, radiology, etc.), please contact your department-specific coordinator with any questions or concerns.

Clinical Instructor Required Materials

Health Requirements Form (pdf)
IT Access Form
MedSelect User Form (pdf)
Orientation - Post Conference Room Request (pdf)
Clinical and Non-Clinical Orientation Module
Attestation Form – Clinical and Non-Clinical (pdf)
Student Parking Map (pdf)

Clinical Student Requests

We are delighted that you have chosen McLaren St. Luke’s to be a part of your educational experience. Below you will find the steps needed to continue your student journey.

• Complete and submit the following to your college/institution (at least three weeks prior to your clinical day):
  • Required health documents
  • Valid CPR card (AHA or ARC only)
  • Proof of flu shot (seasonal)
  • Read and sign IT Access Form
• Review the Clinical And Non-Clinical Orientation Module.
• Print and sign Clinical & Non-Clinical Attestation Form. Nursing Students: give to your Clinical Instructor on your first clinical day. Other Clinical Students: give to your School Coordinator or Department Specific Contact.
• Stop in the Human Resources department to have your picture taken for your badge so it can be picked up on your first clinical day at McLaren St. Luke’s. This can be done up to two (2) weeks prior to your start date, with a minimum of seven (7) days before your start date. (Not applicable to EMS students).

Note: McLaren St. Luke’s must receive confirmation of all completed paperwork from the school/institution two weeks prior to the student’s first clinical day. The student can be delayed in starting their clinical process without this confirmation.

Nursing Students Glucose Information

Prior to using the glucose meters at McLaren St. Luke’s, you will need to complete in-person training with your clinical instructor, successfully perform quality controls, and pass the quiz with a ≥ 80% score. Please speak to your clinical instructor or preceptor to determine if you need to complete this training (Nursing students only).

Questions or concerns with the Nursing student process can be emailed to: studentintake@stlukeshospital.com (This email is for Nursing students only). For all other clinical students, e.g. pharmacy, radiology, etc., please contact your department-specific coordinator with any questions or concerns.

Clinical Student Required Materials

Clinical and Non-Clinical Orientation Module
Attestation Form - Clinical & Non-Clinical
IT Access Form
Student Parking Map

Observation/Shadowing Orientation Requests

Students who wish to observe/shadow a healthcare professional should follow the steps listed below. Observation/shadowing experiences must be less than 40 hours total.

1. Complete the Observation/Shadowing Request form and obtain required signatures from the department/physician that you will be observing.
2. After receiving required signatures, review the Clinical and Non-Clinical Orientation Module on the McLaren St. Luke’s website.
3. Print and sign the Observation/Shadowing Attestation form.
   Note: If under age 18, a parent/guardian must sign the Request form and Attestation form in the designated areas.
4. After completing Steps 1 – 3, return the Observation/Shadowing Request form and the Observation/Shadowing Attestation form to the correct contacts listed on the Request form.

All paperwork must be submitted a minimum of seven (7) business days prior to the start date of the experience. Late requests will not be accepted.

An Observer ID badge will be issued on the day of your observation/shadowing experience. The badge will be issued only after the above-mentioned forms are complete and received by your observing department – within the seven business days allotted. Contact your observing department for directions on where to pick up your badge.

Observation/Shadowing Required Materials

Observation-Shadowing Request Form
Clinical and Non-Clinical Orientation Module
Observation-Shadowing Attestation Form