McLaren Health Care
iRIS

IRB Electronic Submission

Accessing iRIS

Submit all new studies and subsequent submissions to the MHC IRB via iRIS. Access iRIS at: https://mclaren.imedris.net/

Existing McLaren users, please use your McLaren credentials to log in to iRIS (user ID and password). When you log into iRIS for the first time, there may be a delay before you can fully use iRIS. After you log in for the first time, the System Administrator will have to manually set your role and department.

Technical Support

All technical questions and assistance will be handled through Donna Mott, Clinical Research Informatics Manager. We anticipate working through some technical problems as the iRIS system is launched, and we thank you for your patience. You may email your technical questions to the address below:

Donna.Mott@mclaren.org

Browser Compatibility

The current version of iRIS is compatible with all browsers, although Chrome is the recommended browser.

Training Resources

To view or print detailed descriptions and guided screenshots, please review the PDF quick guides below. For a view of whole-system functionality and beginner navigation, please review the training video.

Quick Guides

Title

Length

Accessing and Logging into iRIS coming soon icon
Navigating the Study Assistant Workspace (iRIS Home Screen) coming soon icon
Create a New Submission Part I: Department, KSP, Application Type coming soon icon
Create a New Submission Part II: Review Packet, Attachments, Routing coming soon icon
11 pg
Create a New Submission Part II: Review Packet, Attachments, Routing coming soon icon
Create a New Submission Part II: Review Packet, Attachments, Routing coming soon icon
Create a New Submission Part II: Review Packet, Attachments, Routing coming soon icon
Create a New Submission Part II: Review Packet, Attachments, Routing coming soon icon

Video Guide

iRIS FAQs

Q: Will the IRB remain open during the transition from eProtocol to iRIS?
A: Yes, during the transition phase from eProtocol to iRIS, the IRB office will remain open during business hours, Monday through Friday, 8:00 a.m. to 4:30 p.m. The IRB office will continue to handle daily routine operations and process select submissions.

Q: What is iRIS?
A: iRIS is the online application system used to submit studies and all subsequent submission materials to the Institutional Review Board (IRB). iRIS also functions as a document repository, providing you with easy access to study records and documents. You can use iRIS anywhere you have internet access.

Q: How do I access iRIS?
A:There are two ways to access iRIS. First, visit the McLaren Research home page at https://www.mclaren.org/main/research. Click on the + symbol next to the Research Integrity link on the left side of the screen. Next, click the link for iRIS that appears. The iRIS information page will appear with the link to iRIS at the top of the page. Alternatively, access iRIS directly at http://www.mclaren.imedris.net. You may bookmark this page for quick future access.

Q: Which internet browser should I use?
A: The current version of iRIS is compatible with all browsers, although Chrome is the recommended browser.

Q: Where can I get help on using iRIS? Will there be training?
A: In the weeks prior to launch, a basic training module was posted online for self-paced viewing. Standalone PDF’s of training manuals for printing or saving will be posted as soon as they become available.

You may also select the “Help” button on your iRIS homepage to view a variety of educational topics.

After launch, contact the Research Integrity office at (248) 484-4950 or hrpp@mclaren.org.

Q: Do all submissions go through the iRIS system?
A: Yes, all submissions go through the iRIS system.

Q: In the Help window, I clicked to open a document/template/resource and a blank screen opened. Where is the file I’m trying to access?
A: All of the documents/templates/resources located in the Help area on the iRIS home screen open as a blank pop-up window first. At the bottom of this blank pop-up screen, you should see your file downloading. Once the download is complete, you may click on the file to open. Users should be able to access all files.

Q: Are users able to "Hide" studies via the "All Studies" table?
A: Yes, users may hide a study by clicking on the “Hide” icon under the “Actions” tab in the “All Studies” section of their Study Assistant Workspace. To find a hidden study, the user must change the search setting filter at the top right of the “All Studies” section header by clicking on the gray button with the small gear on it. Then, check the box next to “Show Hidden” in the drop-down menu of options. When the hidden study appears, the Actions icon that was formerly the “Hide” icon is now the “Show” icon. Click on the “Show” icon to un-hide the study.

Q: Are users able to retract submissions before the IRB assigns a review process?
A: Yes. If the form has been filled out but not yet submitted into the workflow (in “Pre-Submission”), a gray “Send Submission” button will populate in the “Task Name” column, allowing you to send the form without opening it. (Access this screen by clicking on the “Steps” button under the “Studies Submission Status” section of your Study Assistant Workspace.) If the form has been submitted into the workflow and has been received but not processed by the IRB (in “Pre-Review”), a gray “Retract Submission” button will populate in the “Task Name” column, allowing you to pull the form back to make any corrections. If the form has already been processed by the IRB, this column will be blank, and users may no longer retract the submission.

Training Classes

Group or individual classes are available upon request. Contact Andrea Klaver at Andrea.Klaver@mclaren.org.